Work With Us

THE OPPORTUNITY:

POSITION SUMMARY

The Guild is seeking a full-time Executive Assistant. Ideal candidates should possess the ability to work in a fast-paced environment and perform multiple tasks, demonstrate initiative and forward planning in completing projects, resolving issues, and meeting deadlines.

Key duties include:

• Providing administrative and logistical support to the Executive Director, including calendar management and travel arrangements, as well as managing relationships inside and outside the Guild.
• Working with members of the executive team to prepare legal documents, research reports, and presentations.
• Assisting other executives and elected union officers with travel arrangements
• Handling confidential information.
• Preparing materials for meetings
• Tracking follow-up on decisions and projects to ensure deadlines are met.
• Coordinating meeting logistics including booking conference rooms, distributing conference call information, arranging meals and overseeing their delivery and removal, and preparing and distributing meeting materials.
• Providing general expense reporting assistance.
• Organizing meetings of staff, elected officers, and members.
• Identifying how the office can function more effectively.
• Working on special projects as assigned by the Executive Director or conceived by the Executive Assistant based on experience, interest, and imagination.
• Assisting in filing grievances, arbitration demands and EEOC and unfair labor complaints
• Working with Guild staff to organize bargaining notes, grievances and arbitration demands.
• Managing Zoom schedule and host functions.

Qualifications:

• Organized, focused, able to manage multiple tasks and recognize priorities.
• Able to navigate sometimes complex settings and bureaucracies.
• Able to take the initiative, to anticipate tasks and requirements.
• Experienced in office environment including Microsoft office suite.
• Strong interpersonal skills.
• Strong oral and written communication skills.
• Professional demeanor and ability to interact comfortably with wide range of staff, officers, members, and people and organizations outside the union.
• Knowledge of excel and power point a plus.

Work Location:

On-site/Hybrid

Salary and Benefits:

There is a competitive and comprehensive benefits package. Salary range is $75,000 – $85,000. Excellent benefits including but not limited to employer paid health insurance, defined benefit pension plan. People of color are strongly encouraged to apply.

To Apply:

All résumés and cover letters must be sent to humanresources@wgaeast.org with subject line “Executive Assistant”. Please note that applications sent any other way will not be reviewed.

The WGAE is an equal opportunity employer fully dedicated to achieving a diverse staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.